Frequently Asked Questions

Frequently Asked Questions

Q: To whom should I turn with my questions?

A: The Dormitory Service Center’s central international coordinator (e-mail: dormitory@elte.hu) helps you in general, until you take your dormitory place. This includes giving you information about the registration process, the dormitories, and sending you the letter of acceptance or denial.

After you move in, any dormitory-specific question is for the dormitory’s staff to answer: certification of the accommodation, payment of the dormitory fee, maintainance of the room, entry card, etc.

The dormitory application process, getting a dormitory place

Q: Do you have any priority, when you decide who gets a dormitory place?

A: Yes. Certain scholarships or bilateral agreements can guarantee a dormitory place, housing these students is both our priority and obligation. But even between them the first year students have a higher priority than senior students. Depending on their numbers, we fill our remaining dormitory places according to the registrations’ time order. ELTE students also have priority compared to other universities’ students.

Q: I am not an ELTE student. Can I live in one of your dorms?

A: Yes, for the full fee of the dormitory place. But our priority is to house our own students, so we can accept an other university’s student only if there are no ELTE students waiting for a dormitory place. Please contact the international coordinator if you want to apply!

Q: What do I need to know about the waiting list?

A: Every student who filled the registration form is on the waiting list by time order, except if a scholarship guarantees the dormitory place. We check the waiting list when a dormitory place becomes available, and let the applicant next in line know about it, giving a few days to decide.

Q: How long does it take to get in a dormitory from the waiting list?

A: The first 1-2 months of the semester are usually completely booked. If you did not get a dormitory place after the registration period ends (you will receive the letter of acceptance or denial), you have a low chance to get in these months – but you still have, as some students do not start their studies or go to a different accommodation without telling us in time. But from middle of October and March we start to have more available beds, so stay alert – you can also ask the international coordinator where you are on the waiting list.

Q: Can I give my dormitory place to a certain person who doesn’t have one?

A: No. Dormitory places can not be traded like that, otherwise the application process would be pointless, and unfair if anyone could go around it.

Q: Is it possible to rent a room alone? I would even pay the roommate’s dormitory fee.

A: No. Our priority is to offer accomodation to as many students as possible with our current resources. There are always names on the waiting list, it wouldn’t be fair to let only one person use a whole room.

Q: I want to stay with my friend(s) in the same room. Is it possible?

A: We consider and usually allow it, but it depends on if you are in the same dormitory, and we have an available place to do so.

Q: There is an empty place in my room. Can I use it, or can a friend move there?

A: We are aware, where do we have available places. If there is an empty bed in the room, you can expect that somebody will move there soon. Nobody is allowed to change the designated room without the dormitory’s prior approval!

Q: Who makes the dormitory and room appointment?

A: The international coordinator makes a recommendation to the dormitory leaders about both the dormitory and the room appointment. But it is only a recommendation, the final decision belongs in the dormitory leaders’ jurisdiction.

Q: I got a dormitory place in a dorm I did not apply for. Why?

A: We check the dormitory preferences of every applicants, but sometimes we are not able to go by it. Usually the main reason is that the dormitory you chose doesn’t have an available place.

Q: I have a physical or psychical disability. Can you help me to find an accommodation suited for me?

A: We have a high priority to give you the accommodation best suited for you, the last field of the registration form is dedicated for such needs. Please, contact the international coordinator! (Note: With minor or not obvious disabilities we might ask for medical certifications.)

Q: I do not like my room / roommate, I want to change to somewhere else. How can I do it?

A: We always try to find a solution that is the best for everyone (including the dormitory), but we have very limited unused dormitory places. It might not be possible to let you move somewhere else (be it an other room, or an other dormitory). The dormitory leader has the final decision about the room appointment.

Q: I want to change to an other dormitory. Is it possible, and how can I do it?

A: We provide you accommodation in the dormitory you got accepted, and we are not obligated to change it. But if you have very serious reasons to transfer (the „I don’t like my current dormitory” or „I want to live closer to my faculty” are not one), or usually if you find someone to change with, it might be possible.

Please, first contact the international coordinator about the possibilities. Both dormitory leaders’ must agree, without that you can not change. We recommend to write a detailed e-mail about the reasons, why you want to change, to help their decision. If they accept your request, the international coordinator will help your transfer.


Arriving and leaving

Q: For how long should I plan my stay?

A: Usually we think in semesters and schoolyears, except for the students with a shorter scholarship, or for those who got accepted from the waiting list.

Once you get accepted, you have a dormitory place until the end of the schoolyear (the last day of the summer exam period, usually early July). But if your scholarship, and/or your legal relationship ends at the university before that, you have to move out. In case your studies get extended, please read the question about changing the departure date.

Q: But can I stay for a shorter time?

A: Of course, but please consider, that there are monthly dormitory fees in the dormitories.

Q: When do the dormitories open?

A: The dormitories open on the first day of the autumn semester. Please, arrange your travel to arrive after the schoolyear starts, not before!

Q: What time can I arrive in the dormitory?

The office hours are in the letter of acceptance. When you arrive, first, you will have to check in, so it is necessary to arrive within these office hours. If you know that you can not make it, contact the dormitory leader or the international coordinator, so they can inform the dormitory staff in time.

Q: How can I cancel my dormitory place? Is there any extra cost?

A: If you cancel you dormitory pleace before you check in, there isn’t any extra cost. After you have checked in, you need to follow the procedure of moving out, and pay the dormitory fee (about the dormitory fee, please, read the related questions).

Q: What is the process to move out from the dormitory?

A: If you want to move out, you have to contact the dormitory leader at least a month before, and check-out on the day you leave (or the closest workday, if it’s weekend). This is when you close your legal relationship with the dormitory by giving back the keycard (entry card), so you will not be able to enter your room anymore. You also sign the move out documents.

Q: When am I considered moved out?

A: The official date of moving out is when you check out from the dormitory. But if you still stay there for any reason, it will be the date when you actually left the building. If it is not prior discussed with the dormitory leader, then leaving without checking out, or checkin out without actually leaving, you will be considered a dormitory-staying student until both requirements are done.

Q: What happens if the date of my arrival changes?

A: Changing it with a few days shouldn’t be a problem, but if it is about more weeks or months, you might lose your dormitory place – we can not let it wait for you while there are others on the waiting list. Always contact the international coordinator at dormitory@elte.hu, if the date is very close, the dormitory’s leader, too, and we will discuss the matter.

Q: What happens if the date of my departure changes?

A: Let the international coordinator and the dormitory leader know about that, and they will inform you, how it affects your stay. If your scholarship originally covered only one semester (e.g. Erasmus), but has been extended for the next one, too, there is no need to register again, and likely you can stay in the same room.


Dormitory fee

Q: What are the prices in the dormitories? Where can I find them?

A: We publish the dormitory fees on each dormitories’ subpages, after we determine them for the next semester. They are different in every dormitory, depending mostly on the bed-number and the condition of the room, but also has to cover the full cost of the dormitory place.

Q: How should I interpret the dormitory fee?

A: The dormitory fee means X HUF / person / started calendar month.

Q: What payment methods are possible to pay the dormitory fee?

A: We inform you in the letter of acceptance about how can you pay the dormitory fee of your dormitory. This method can not be changed. Some dormitories allow only cash payment, while others prefer the payment through the Neptun learning system. The Stipendium Hungaricum scholarship holders do not pay dormitory fee, their accommodation allowance is transferred directly to the dormitory.

Q: How can I pay by cash?

A: You can pay by the local administration, usually in your dormitory’s financial office. There you can pay in HUF (Hungarian Forint) and with cash only. Please prepare the exact amount before you go there!

Q: How can I pay through the Neptun learning system?

A: After a few days  (or sometimes weeks) you check in the dormitory, the dormitory fees will appear in the Neptun’s Finances / Payment menu. The following link explains every step in detail about this payment method: https://qter.elte.hu/Statikus.aspx/GyIK-Penzugy

Q: I moved in on 15th of September, and moved out on 14th of October. How much do I need to pay?

A: That will count as two months.

Q: Do I need to pay a full month for a few days, if I move out on the last day of the semester?

A: No. That few days are included in January’s and June’s dormitory fees. But if you don’t move out in time in February, you will have to pay like usual. On the last day of the summer exam period everyone has to leave the dormitory, who did not registered for summer, so it can not be a problem then.

Q: I don’t live in the dormitory since weeks/months. Why should I pay for the time I was not there?

A: There is a common mistake, when the student leaves the dormitory permanently, but is not checking out from there. Without that, we assume that you are living there, without the intent of moving out. The letter of acceptance informs you about this procedure, and you can contact the local administration anytime, too. You are responsible to follow the procedure of moving out, we can not accept any complaint because of this. Also, we can not give your place to an other student until you are registered in the dormitory.

Q: Is there any moderation of the dormitory fee?

A: No. The dormitory leader can grant an exception, but is not obligated to do so. Even if you arrive in the last days, or leave in the first days of the month, you still have to pay for the full month.

Q: Is there any discount on the dormitory fee, if I stay for a longer time?

A: No. The dormitories are not a hotel, where you can get a discount for a longer stay. We think in semesters and schoolyears.

Q: Can I pay the dormitory fee by part-payment?

A: By a reasonable request, the dormitory leader can allow you to divide the dormitory fee in more parts, but is not obligated to do so.

Q: I have Stipendium Hungaricum scholarship. When do I get my accommodation allowance?

A: Please, always read the actual Stipendium Hungaricum programme regulations and ask the international coordinator for more details!

Basically, the Stipendium Hungaricum scholarship holders do not pay dormitory fee in the dormitories of the University, their accommodation allowance is transferred directly to the dormitory. In every other case, when you have any other accommodation (e.g. rented flat, apartman, private dormitory, etc.), the accommodation allowance will be transfered to you.

For the most important exception, please read the next question.

Q: With Stipendium Hungaricum scholarship, if I move in a dormitory, then move out later, how will this affect my accommodation allowance?

A: Starting with the month you move in the dormitory, you will not get the accommodation allowance for that semester, regardless if you stay in the dormitory, or move out during the semester. This semester-rule starts again in February, on the first day of the next semester (on the registration week) for the spring semester.

For example:

Date of moving in

Do you get the allowance for the month you moved in?

Date of moving out

The first month, that’s accommodation allowance you can get:

04.09.2017

no

06.07.2018

July, 2018

30.09.2017

no

04.02.2018

February, 2018

15.10.2017

not for October (but possible for September)

05.02.2018

July, 2018

01.11.2017

not for November (but possible for September and October)

31.03.2018

July, 2018

 

Q: This semester-rule means I’m not allowed to move out?

A: No, this semester-rule is only about the accommodation allowance. Of course you can move out, just like any other student, the procedure is the same. But you will not get the accommodation allowance for the rest of the semester.

Q: The Stipendium Hungaricum scholarship grants me monthly accommodation allowance. What regulation is the basis of this semester-rule?

A: Although you are entitled to the accommodation allowance on a monthly basis, to move in, you must accept the terms and conditions of the dormitory when you check in. There is no collision between the Stipendium Hungaricum program’s and the dormitories’ rules. We also inform you about this in the letter of acceptance, it is public information on the websites and known by the faculties, and you also have to read it before you sign it when you check in. You have to accept it to move in an ELTE dormitory.


Summer dormitories

Q: What accommodations are available in the summer?

A: Though the dormitories are timing greater maintenance and general renovations for the summer break, when fewer students are there, but most dormitories are open, just with limited capacity.

Q: When can I get information about the summer dormitories?

A: Usually it is May or June, when we release the details of the summer dormitories. The summer fee is often different from the schoolyear’s, and you need to apply for the summer accommodation, but these informations are always available in time.


Other questions

Q: Can I have pets in the dormitory?

A: No. It is forbidden to have any kind of pets or animals in the dormitories. There is no exception, independently of species, size, behaviour, or any other attribute.