After the mobility

After the mobility

Published: August 23, 2022
I. TO-DO AFTER THE MOBILITY

By submitting the Erasmus + final documents, students fulfill their obligations under the Grant Agreement regarding the settlement, and at the same time requests the payment of the residual scholarship.

HOW TO CLOSE THE MOBILITY?

Submit all of the documents to your faculty coordinator electronically (e-mail) not later than 30 DAYS after your mobility:

  1. Confirmation e-mail of the filled EU Survey(If you can't find the confirmation email, please attach the first page of the completed report.)
    Attention! The interface that sends the invitation to the EU survey to students with the 2021 Grant Agreement* is currently not working. If this affects you, you can temporarily submit your final materials without the certificate, thereby requesting the payment of the remaining scholarship. At the same time, we would like to draw your attention to the fact that it is mandatory to fill out the form afterwards (we will also send a warning e-mail about this); in case of failure to do so, you will have to pay back the whole grant!
    *The number of the Grant Agreement starts with 21.

  2. Transcript of Records/Traineeship Certificate: It contains all the courses completed at the host institution and their credit value / the student's professional activity, as well as the signature and seal of the host institution, etc. (In the case of traineeships, it can be substituted by the Learning Agreement After the Mobility section)
  3. Certificate of Attendance (certificate of the exact dates of the mobility): In the case of quarantine and/or blended mobility, please use the following form: Certificate of Attendance to confirm the dates of your mobility. Please ask your host institution to fill it out and sign it. In other cases, the certificate can be substituted with the Learning Agreement After the Mobility section or the Transcript of Records/Traineeship Certificate.
  4. Certificate of green travel (from the academic year 2022/23): Students awarded with the additional support for green travel are obliged to keep the travel documents and provide proof of the realised green travel at the end of their mobility. Accordingly, please take special care to keep the tickets used during the trip! Accepted certificates:
    • travel documents (travel tickets - e.g. bus ticket, train ticket), or
    • without them (e.g. car-pooling) a legal liability form.

FURTHER IMPORTANT INFORMATION ABOUT CLOSURE

We only accept a complete set of documents. Incompletely submitted packages will be returned to complete, which can significantly slow down the disbursement of the remaining scholarship amount. Therefore, we strongly urge all students to hand over their package to their faculty coordinator only after they have obtained all the necessary documents.

It is possible to change the previously given bank account number and receive the residual scholarship into another bank account. To do so, fill the contract amendment form completely and without errors. The form must be finalized electronically with the “Submit” button. If you wish to correct / modify the data provided on the form afterwards, please indicate this by e-mail at erasmus.out@dep.elte.hu, DO NOT fill in the form again.

Attention! In the case of Erasmus studies - in accordance with Art. 4.3. of the Grant Agreement - the 2nd instalment of your Erasmus+ scholarship can only be awarded if you have fulfilled your obligations during your mobility, as detailed in pt. 2 of the general credit recognition procedure.

If the duration of the mobility is shorter than indicated in the Grant Agreement, the scholarship will be recalculated for the shorter period at the end of the mobility and the student will have to reimburse the difference to Erasmus+ programme if it is not covered by the 10% remaining scholarship amount.

DEADLINE FOR SUBMISSION OF DOCUMENTS
Please submit all required documents within 1 month of returning home.

Final deadline for submission of the documents
Erasmus+ mobility during the Autumn semester: March 31
Erasmus+ mobility during the Spring semester or extended mobility for the Spring semester: July 31
Students studying in Germany: September 30
In case of traineeships: no later than 30 days after the end of the traineeship.

If you are unable to meet the above deadlines through no fault of your own, please inform your faculty coordinator,
if necessary, ask for help in obtaining the missing documents!
II. GUIDELINES ON THE DOCUMENTATION

EU SURVEY

Students are required to complete an online report about their Erasmus + mobility. You will automatically receive an invitation to complete it by e-mail within 1 day of the closing date specified in the Grant Agreement. If you do not receive an invitation, notify your faculty coordinator. The certificate of the completion must be sent to your faculty coordinator. (If you can't find the confirmation email, please attach the first page of the completed report.)


If you have any further questions about the above, feel free to contact your faculty Erasmus+ coordinator.

Thank you very much for your cooperation.

FOR SCHOLARSHIP WINNERS for 2021/2022

Published: May 18, 2022
I. TO-DO AFTER THE MOBILITY

By submitting the Erasmus + final documents, students fulfill their obligations under the Grant Agreement regarding the settlement, and at the same time requests the payment of the residual scholarship.

HOW TO CLOSE THE MOBILITY?

Submit all of the documents to your faculty coordinator electronically (e-mail) not later than 30 DAYS after your mobility:

  1. Confirmation e-mail of the filled EU Survey(If you can't find the confirmation email, please attach the first page of the completed report.)
    Attention! The interface that sends the invitation to the EU survey to students with the 2021 Grant Agreement* is currently not working. If this affects you, you can temporarily submit your final materials without the certificate, thereby requesting the payment of the remaining scholarship. At the same time, we would like to draw your attention to the fact that it is mandatory to fill out the form afterwards (we will also send a warning e-mail about this); in case of failure to do so, you will have to pay back the whole grant!
    *The number of the Grant Agreement starts with 21.

  2. Transcript of Records/Traineeship Certificate: It contains all the courses completed at the host institution and their credit value / the student's professional activity, as well as the signature and seal of the host institution, etc. (can be substituted by the Learning Agreement After the Mobility section)
  3. Certificate of Attendance (certificate of the exact dates of the mobility): In the case of quarantine and/or blended mobility, please use the following form: Certificate of Attendance to confirm the dates of your mobility. Please ask your host institution to fill it out and sign it. In other cases, the certificate can be substituted with the Learning Agreement After the Mobility section or the Transcript of Records/Traineeship Certificate.
  4. Certificate of green travel (from the academic year 2022/23): Students awarded with the additional support for green travel are obliged to keep the travel documents and provide proof of the realised green travel at the end of their mobility. Accordingly, please take special care to keep the tickets used during the trip! Accepted certificates:
    • travel documents (travel tickets - e.g. bus ticket, train ticket), or
    • without them (e.g. when travelling by car) a legal liability form.

FURTHER IMPORTANT INFORMATION ABOUT CLOSURE

We only accept a complete set of documents. Incompletely submitted packages will be returned to complete, which can significantly slow down the disbursement of the remaining scholarship amount. Therefore, we strongly urge all students to hand over their package to their faculty coordinator only after they have obtained all the necessary documents.

It is possible to change the previously given bank account number and receive the residual scholarship into another bank account. To do so, fill the contract amendment form completely and without errors. The form must be finalized electronically with the “Submit” button. If you wish to correct / modify the data provided on the form afterwards, please indicate this by e-mail at erasmus.out@dep.elte.hu, DO NOT fill in the form again.

As subjects studied at the host institution are needed to be accreditted in the sending institution in accordance with point 3.10 of the Grant Agreement , please start the necessary process as soon as possible. For more information about the process contact your faculty international coordinator and/or Faculty Student Administrative Office

The accreditted subjects must be indicated and signed in Table D of the "After Mobility" part of the Learning Agreement, unless the faculty issues a separate certificate. Contact your faculty international coordinator for more information.

If the duration of the mobility is shorter than indicated in the Grant Agreement, the scholarship will be recalculated for the shorter period at the end of the mobility and the student will have to reimburse the difference to Erasmus+ programme if it is not covered by the 10% remaining scholarship amount.

DEADLINE FOR SUBMISSION OF DOCUMENTS
Please submit all required documents within 1 month of returning home.

Final deadline for submission of the documents
Erasmus+ mobility during the Autumn semester: March 31
Erasmus+ mobility during the Spring semester or extended mobility for the Spring semester: July 31
Students studying in Germany: September 30
In case of traineeships: no later than 30 days after the end of the traineeship.

If you are unable to meet the above deadlines through no fault of your own, please inform your faculty coordinator,
if necessary, ask for help in obtaining the missing documents!
II. GUIDELINES ON THE DOCUMENTATION

1. EU SURVEY

Students are required to complete an online report about their Erasmus + mobility. You will automatically receive an invitation to complete it by e-mail within 1 day of the closing date specified in the Grant Agreement. If you do not receive an invitation, notify your faculty coordinator. The certificate of the completion must be sent to your faculty coordinator. (If you can't find the confirmation email, please attach the first page of the completed report.)

2-3. TRANSCRIPT OF RECORDS/TRAINEESHIP CERTIFICATE AND CERTIFICATE OF ATTENDANCE

As host institutions typically issue these certificates electronically, please also forward the original e-mail in which these documents were sent to you if:

  • you do not submit the scanned version of paper-based (signed and stamped) documents or documents with an official digital signature at the end of your mobility (instead e.g. one with the signature inserted as an image),
  • or if you are unsure whether the document you received from the host is accepted.

If you have any further questions about the above, feel free to contact your faculty Erasmus + coordinator.

Thank you very much for your cooperation.


For scholarship winners for 2020/2021

Published: January 14, 2021
I. TO-DO AFTER THE MOBILITY

By submitting the Erasmus + final documents, students fulfill their obligations under the Grant Agreement regarding the settlement, and at the same time requests the payment of the residual scholarship.

HOW TO CLOSE THE MOBILITY?

Submit all of the documents to your faculty coordinator electronically (e-mail) (in person or by post) not later than 30 DAYS after your mobility:

  1. 1 print of the confirmation e-mail of the filled EU Survey(If you can't find the confirmation email, please attach the first page of the completed report.)

  2. 1 print of the confirmation e-mail of the filled OLS closing test  (except students whose first test result has reached CEFR level C2)
  3. Transcript of Records/Traineeship CertificateIt contains all the courses completed at the host institution and their credit value / the student's professional activity, as well as the signature and seal of the host institution, etc. (can be substituted by the Learning Agreement After the Mobility section)
  4. Certificate of Attendance (certificate of the exact dates of the mobility): Attention! Currently, the certificate cannot be substituted with the Learning Agreement After the Mobility section or the Transcript of Records/Traineeship Certificate. It is mandatory to use the following formCertificate of Attendance. Please ask your host institution to fill it out and sign it.

FURTHER IMPORTANT INFORMATION ABOUT CLOSURE

We only accept complete set of documents. Incompletely submitted packages will be returned to complete, which can significantly slow down the disbursement of the remaining scholarship amount. Therefore, we strongly urge all students to hand over their package to their faculty coordinator only after they have obtained all the necessary documents.

It is possible to change the previously given bank account number and receive the residual scholarship into another bank account. To do so, fill the contract amendment form completely and without errors. The form must be finalized electronically with the “Submit” button. If you wish to correct / modify the data provided on the form afterwards, please indicate this by e-mail at erasmus.out@dep.elte.hu, DO NOT fill in the form again.

As subjects studied at the host institution are needs to be accreditted in the sending institution in accordance with point 3.10 of the Grant Agreement , please start the necessary process as soon as possible. For more information about the process contact your faculty international coordinator and/or Faculty Student Administrative Office

The accreditted subjects must be indicated and signed in Table D of the "After Mobility" part of the Learning Agreement, unless the faculty issues a separate certificate. Contact your faculty international coordinator for more information.

If the duration of the mobility is shorter than indicated in the Grant Agreement, the scholarship will be recalculated for the shorter period at the end of the mobility and the student will have to reimburse the difference to Erasmus+ programme, if it is not covered by the 10% remaining scholarship amount.

DEADLINE FOR SUBMISSION OF DOCUMENTS
Please submit all required documents within 1 month of returning home.

Final deadline for submission of the documents
Erasmus+ mobility during the Autumn semesterMarch 31
Erasmus+ mobility during the Spring semester or extended mobility for the Spring semester: July 31
Students studying in GermanySeptember 30
In case of traineeships: no later than 30 days after the end of the traineeship.

If you are unable to meet the above deadlines through no fault of your own, please inform your faculty coordinator,
if necessary, ask for help in obtaining the missing documents!

II. GUIDELINES ON THE DOCUMENTATION

1. EU SURVEY

Students are required to complete an online report on their Erasmus + mobility. You will automatically receive an invitation to complete it by email within 1 day of the closing date specified in the Grant Agreement. If you do not receive an invitation, notify your faculty coordinator. The certificate of the completion must be sent to your faculty coordinator. (If you can't find the confirmation email, please attach the first page of the completed report.)

2. OLS CLOSING TEST

Students gained C2 level on their first assessment are not obliged to complete the closing test. 

The system will send a notification by e-mail to complete the OLS final test, depending on the closing date previously entered in the OLS profile, but the test can be completed at any time when logging in to the OLS account.

If you have any problems with the completion (for example, you missed the deadline for completing the final test), you can find help on the OLS support page.

The result of the language test still has no consequences or obligations, but its completion is a requirement of the disbursement of the remaining scholarship.

You must attach an email confirming the completion (result) of the final test to your faculty coordinator.

3. TRANSCRIPT OF RECORDS/TRAINEESHIP CERTIFICATE

At the end of the mobility, students request a certificate called Transcript of Records / Traineeship Certificate, from the host institution, which contains the subjects and credits completed, or in the case of internship, a summary and evaluation of the work done. The document may be replaced by the Learning Agreement After the Mobility section completed and signed / stamped by the host institution.

4. CERTIFICATE OF ATTENDANCE

Attention! Currently, the certificate cannot be substituted with the Learning Agreement After the Mobility section or the Transcript of Records/Traineeship Certificate. It is mandatory to use the ELTE form found in section I.


FOR SCHOLARSHIP WINNERS FOR 2019/2020

After completing your mobility you have to submit electronically the documents mentioned below to your faculty coordinator and/or to get the remaining 10% of your scholarship and to close the administration section of the mobility:

  1. 1 print of the confirmation e-mail of the filled EU Survey.
  2. 1 print of the confirmation e-mail of the filled OLS closing test  (except students whose first test result has reached CEFR level C2)
  3. Transcript of Records/Traineeship Certificate (1 copy, can be substituted with the Learning Agreement After the Mobility section)
  4. Certificate of Attendance (certificate of the exact dates of the mobility): Attention! Currently, the certificate cannot be substituted with the Learning Agreement After the Mobility section or the Transcript of Records/Traineeship Certificate. It is mandatory to use the following form: Certificate of Attendance. Please ask your host institution to fill it out and sign it.
Please submit all of the documents to your faculty coordinator electronically (e-mail) (in person or by post) not later than 30 DAYS after your mobility! 

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