During the mobility

FOR SCHOLARSHIP WINNERS FOR 2019/2020

I. TO-DO WITHIN THE 30 DAYS AFTER ARRIVAL

Please send the following documents to your faculty coordinator (via email)

  1. Certificate of arrival/Registration (signed by the receiving faculty coordinator/supervisor)
  2. Learning Agreement – During the mobility section if there are any changes to the Before the mobility section (signed by all parties)
II. APPLICATION FOR PROLONGING YOUR MOBILITY

If you are planning to prolong your mobility please note that the prolonged period should be at least 1 month (30 days), but your mobility should not last more than 12 months per study cycle.

You should submit the documents mentioned below to your faculty coordinator until not later than 8 weeks before the end of the original mobility period:

1. CONTRACT MODIFICATION FORM (4 copies, signed with BLUE inked pen)

What is this document? 

The modification of the original Grant Agreement where you can indicate the modified period of your mobility.

How can you fill it out?

First of all you have to save the document save the document to your computer, make sure you open it with Adobe  Reader and fill out electronic all of all the headings which you are able to modify. After finishing the filling out process please print out the Grant Agreement in 4 copies and sign all of the copies on the in the section „For the Participant”.

Your mobility starting date should be not later as mentioned on the original Grant Agreement!

Where should you know the ID number of the Grant Agreement from?

It is shown on your original Grant Agreement and you can also ask it from your faculty coordinator.

ATTENTION! Your scholarship will be recalculated according to the new mobility period you have now indicated. The new end date have to be validated on the Certificate of Attendance document after your mobility. If there is any difference between the dates indicated in the Grant Agreement and the days you have certified after the mobility, the scholarship valid for the missing period will be deducted from your second grant instalment. Maximum of 5 days difference is tolerated without any deduction. 

2. LEARNING AGREEMENT  
(1 copy, a scanned version is enough)

What is this document? 

The Learning Agreement – During the mobility section contains the new (or modified) tasks or courses during your mobility abroad.

How can you fill it out?

You can do that by completing the During the mobility part on the Online Learning Agreement platform, and it also has to be validated by all the parties (scanned signature is accepted as well).

DEADLINES FOR SUBMITTING YOUR MODIFICATIONS

8 weeks before the original closing day of your mobility.

HOW CAN YOU SUBMIT YOUR APPLICATION FOR PROLONGING?

The modified Grant Agreement document should be printed out in 4 copies and signed by all parties (with BLUE inked pen), the Learning Agreement – During the mobility in 1 copy (signed by you, scanned version is enough). Please put these documents in one envelope and send it to your faculty coordinator until the above mentioned deadline!

If you are sending your documents without any mistakes and until the deadline, your scholarship status will be prolonged automatically.

If you can not make it until the deadline,  please write an email for the Erasmus+ & International Programmes Department (erasmus.out@dep.elte.hu) before the deadline and indicate the reason of the delay!