CEEPUS - For awarded incoming participants

*COVID-19 information - Updated: 29 July 2020*
Attention! Eötvös Loránd University (ELTE) is accepting students for incoming mobility for the 2020/21 Autumn semester. The minimum period of physical mobility however must be at least 3 months for studies and 2 months for traineeships / short term CEEPUS student mobilities. We can not accept students for shorter periods of physical mobility.
Please note that staff mobility from abroad (including teachers and researchers as well) is not supported if the duration is less than 1 month. In exceptional cases, the dean may authorise incoming mobility for a shorter period.
For more information on entering Hungary and arriving at ELTE, please visit the following website: https://www.elte.hu/en/incoming-mobility and contact the faculty administration.
If for some reason you are prevented to enter Hungary or complete your CEEPUS mobility (suspend/cancel your mobility and return home earlier), please inform us immediately at erasmus@elte.hu.
While planning your mobility, please pay attention to the information issued on the website of WHO and the Hungarian Ministry of Foreign Affairs and Trade:
https://www.who.int/emergencies/diseases/novel-coronavirus-2019
http://abouthungary.hu/news-in-brief/coronavirus-heres-the-latest/

With general information regarding your scholarship, please contact the Tempus Public Foundation (ceepus@tpf.hu), the Hungarian National Contact Point for CEEPUS.
With specific questions regarding Eötvös Loránd University and Ceepus Grant payment procedure, please contact Ms. Orsolya Pósch at erasmus@elte.hu.
Educational issues are to be discussed with the Network/Academic Coordinators (2019/20, 2020/21) or the faculty administration. You can also find the contacts for the networks here.

I. Pre-arrival information

A) Students
B) Teachers

A) Students

1. Accommodation - 2020 Autumn semester

The ELTE Dormitory Centre and the ELTE Housing Office make every effort to offer a wide range of quality and affordable accommodations to its present and future students. The COVID-19 epidemic made it necessary to create a more flexible accommodating system than before, where the dormitories, and other non-ELTE accommodations (altogether: housing) are not separated fields, but real alternatives of each other.

We would like to ask you to visit our website here and fill out the online dormitory and housing application form. Please note that the deadline for the dormitory application is the 1st of August 2020, therefore later applications will be considered as a waiting list application.

In case you experience any technical problem, contact our Dormitory Centre at info@dormitory.elte.hu immediately.

2. Registration and CEEPUS grant – see III.

3. Educational matters

Educational issues are to be discussed with the Network/Academic Coordinators (2019/20, 2020/21) or the faculty administration. You can also find the contacts for the networks here.

The course list for international students is available here. For more information please contact the faculty administation.

Educational administration (registration, Neptun, Student ID) is to be asked at the faculty administration. You can find a list of coordinators (Erasmus coordinators also handle Ceepus mobilities) at the Faculty Contacts.

4. Practical matters

Here you may find more further and useful information for your studies at ELTE.

B) Teachers

1. Accommodation

As a visitor at ELTE, teachers can book a room at corporate prices in several hotels of the Accor and Danubius hotel chains.

Another option is to contact our Housing Office (housing@elte.hu) or you can look around on the market, there are quite a few low-cost accommodation options in Budapest.

2. Registration and CEEPUS grant – see III.

3. Academic matters

Regarding your teaching/research activity, please contact the Network/Academic Coordinators (2019/20, 2020/21). You can also find the contacts for the networks here.


II. Arrival and registration

Upon your arrival, we ask you to confirm your arrival as soon as possible. Please visit your faculty administrationask them to register you by sending a message to erasmus@elte.hu confirming that you have arrived on that day. As soon as we have the email confirming your arrival, we can start the payment procedure.


III. CEEPUS grant

Please note that according to the guidelines of the Tempus Public Foundation (Hungarian National Agency), the monthly CEEPUS mobility grants can only be issued for the period spent in Hungary (proved by e.g. a mobility period certificate), if the length of the mobility is:
Student mobility (S): full months with min. 16 days in the last month,
Short term student mobility (ST): min. 21 days,
Teachers: minimum 5 working days.
If the minimum length of the mobility in not fulfilled due to the COVID-19 epidemic, it will be handled as a force majeure (vis major) situation.

We would like to inform you that we are only able to start the payment procedure after receiving the email from the faculty administration, confirming your arrival (II).

The scholarship is a comprehensive amount which not necessarily covers all costs of living, travelling and studying.

Please be aware that due to the financial regulations of ELTE and Hungarian State Treasury, the scholarship payments for the current semester have to be finalized two weeks prior to the semester the latest. Late nominations/awarded applications, therefore, might cause a month delay in the payment procedure. 

A) Students

Academic Year 2018/19: 100.000 HUF / month (approx. 320 EUR)

Academic Year 2019/20: 118 000 HUF / month (approx. 370 EUR)

Students (ST, S) can receive their Ceepus Grant via bank transfer, on a monthly basis, not in one amount.

For the bank transfer, we need the following data sent by e-mail to erasmus@elte.hu (all of them without spelling mistakes or any other mistypes)

  1.  Bank Account Holder's Name
  2.  IBAN number:
    The number consists of the country code + two check digits (e.g. PL28) + bank account number.
  3.  Swift code
  4.  Bank's name
  5. Currency (in which you would like to receive your grant): 
    Please note that we can only use the following currencies for transfers: main currency - HUF, other - EUR, USD, GBP, SEK, CHF, NOK, DKK, CAD, AUD, JPY, CZK. Before confirming the currency of the grant transfer, please consult your bank, whether they support currency transactions (or charge a fee), and let us know the result of the consultation in your e-mail. If you open a currency account (e.g. an account at a Polish bank in HUF or EUR), please confirm that your bank supports currency transactions, as the transfer otherwise might be unsuccessful.

You will receive your grant to your bank account in approximately two weeks following your registration. The payment process will be automatic in the following months, the money will possibly arrive to your account in the second week of the month.

B) Teachers

Academic Year 2018/19: 125.000 HUF / month (approx. 400 EUR)

Academic Year 2019/20: 130.000 HUF / month (approx. 410 EUR)

Teachers can only receive their grants via bank transfer.

For the bank transfer, we need the following data sent by e-mail to erasmus@elte.hu (all of them without spelling mistakes or any other mistypes)

  1.  Bank Account Holder's Name
  2.  IBAN number:
    The number consists of the country code + two check digits (e.g. PL28) + bank account number.
  3.  Swift code
  4.  Bank's name
  5. Currency (in which you would like to receive your grant): 
    Please note that we can only use the following currencies for transfers: main currency - HUF, other - EUR, USD, GBP, SEK, CHF, NOK, DKK, CAD, AUD, JPY, CZK. Before confirming the currency of the grant transfer, please consult your bank, whether they support currency transactions (or charge a fee), and let us know the result of the consultation in your e-mail. If you open a currency account (e.g. an account at a Polish bank in HUF or EUR), please confirm that your bank supports currency transactions, as the transfer otherwise might be unsuccessful.

You will receive your grant to your bank account in approximately two weeks following your registration. The payment process will be automatic in the following months, the money will possibly arrive to your account in the second week of the month.


IV. During your mobility

Prolongation/cancellation

If you wish to prolong or cancel your awarded CEEPUS mobility, please write an email to erasmus@elte.hu, as well as indicate your wish on the ceepus.info website. If you are unable to send your request on the website, you may also contact the Tempus Public Foundation at ceepus@tpf.hu.

Changing the dates

If you wish to change the dates of your awarded mobility, please consult with your host department first. When they approve the new dates, please write an email to erasmus@elte.hu, as well as indicate your wish on the ceepus.info website. If you are unable to send your request on the website, you may also contact the Tempus Public Foundation at ceepus@tpf.hu. Based on your request, a new Letter of Award will be created for you.


V. Closing your mobility

At the end of your studies/teaching activity, two documents are needed to close your mobility and to complete your application:

  • The „Mobility Report” - signed/stamped by the host faculty/department.
  • The „Letter of Confirmation” signed/stamped by the host faculty/department.

The documents are available here: www.ceepus.info / login / My Desktop/ Period: Academic year / open your „Accepted by applicant” application / Mobility Report and Letter of Confirmation

Please be aware that other forms are not acceptable!

To close your mobility, please

  • Edit and print the Mobility, which is then to be signed/stamped by your host faculty/department. Following this, the document is to be uploaded to ceepus.info as soon as possible, but no later than a month following your closing date. If you are unable to upload it, please contact erasmus@elte.hu
  • Edit and print the Letter of Confirmation, which is then to be signed/stamped by the host faculty/department. Following this, the document is to be uploaded to ceepus.info as soon as possible, but no later than a month following your closing date. If you are unable to upload it, please contact erasmus@elte.hu

Regarding the signature of their documents, incoming students and teachers should contact the administrative coordinator of their host faculty or their Network/Academic Coordinators (2018/19, 2019/20, 2020/21)