Erasmus+ traineeship abroad
ERASMUS+ TRAINEESHIPS (WORK EXPERIENCE ABROAD FOR ELTE STUDENTS)
This website is being updated.
WOULD YOU COMPLETE THE CURRICULAR INTERNSHIP ABROAD?
YOU DO NOT HAVE ANY CURRICULAR INTERNSHIP OBLIGATION, BUT YOU FANCY WORKING DURING YOUR STUDIES OR SUMMER SOMEWHERE IN EUROPE?
WOULD YOU LIKE TO GAIN REAL, INTERNATIONAL WORKING EXPERIENCE AFTER GRADUATION/COMPLETION OF ALL YOUR COURSES?
As an ELTE student you have the opportunity to complete a 2-5 months* long internship under the Erasmus+ programme. The Erasmus+ traineeship programme helps you to complete curricular internship and/or gain working experience at any organisation (except EU institutions, bodies and agencies) in any Erasmus+ Programme Country (except Hungary).
Please stay informed about the epidemiological situation in the country of destination when you begin organising your trip and also immediately before your departure, using the following website: reopen.europa.eu/en
If entry to the destination country is advised against or prohibited by the local authorities or the destination country’s authorities, do not begin your departure. Please notify your faculty coordinator about this fact.
Attention! Scholarships can only be paid for the physical part of the mobility. The planned physical period of the mobility should be at least 2 months in the case of internships, and 2 months in the case of mobilities with study purposes. If the minimum period is not met through no fault of the student (eg. due to a coronavirus outbreak), will be considered as vis major. In this case, the settlement of the scholarship depends on the outcome of the vis major procedure initiated by the student by submitting an individual equity claim. Details here.
The e-mail must include the following information:
- Duration of the mobility grant awarded (in months);
- Date/expected date of graduation/ pre degree certificate (in case of traineeship after completion give the /expected/ date of pre degree certificate, in case of traineeship after graduation give the /expected/ date of graduation);
- Justification (in the text of the e-mail briefly describe the circumstances that prevent you from starting your traineeship);
Optional attachment (if the subject of the justification so requires, please attach a certificate to your letter)
- Written certificate (for example: an e-mail from the host organization stating that they are not yet able to receive you due to the COVID-19 situation; a rejection letter referring to the COVID-19 situation; etc.)
You will be informed about the result by the Department of Erasmus+ and International Programmes in an e-mail sent from email@example.com
|TRAINEESHIP DURING STUDIES||TRAINEESHIP AFTER GRADUATION/COMPLETION|
Continuous application. During the application period in the NEPTUN system, otherwise at your Faculty/Academic international coordinator. Decision within two months of submission.
In order to be informed of the application decision in time and to receive your scholarship before the start of the mobility, you must submit your application no later than the first of the third month before the planned date of departure. If the student submits their application at a later date, they are responsible for the consequences of the delay. Applications for internships that have already started cannot be submitted retrospectively.
minimum of 60 days, maximum of 150 days*
*Please note that a maximum of 5 months per mobility for traineeships is expected to be financially supported, the extension of awarded Erasmus+ mobilities will only be possible subject to the available budget. Further information regarding this regulation is expected in September. If you would like to stay longer than the mobility period stated in your grant agreement at your own expense, you can extend your Erasmus+ status, but you will not receive a grant for the duration of the extension (zero grant status).The documentation required for the extension must be submitted in the same way, and the zero grant status will be confirmed in the contract amendment.
Students apply during the studies.
(The student status lasts until the last day of the examination period of the last semester. So the mobility can last until then, but the recognition of the mobility must take place before graduation. It is the student's responsibility to initiate the mobility recognition process.)
You can also do your internship or work placement within 12 months post completion of your degree!
Students can apply until the end of the last active semester (the last day of the exam period)
The traineeship starts after graduation / absolutorium and end no later than 1 year (360 days) from the date of graduation / absolutorium.
It is especially recommended for those who do not have compulsory traineeship in their curriculum or would find it difficult to implement during their studies.
Students independently seek an internship (no university partnership required). Applications may be submitted to any organization or institution located in an Erasmus + program country (see the list of countries in the detailed call for applications), with the exception of the institutions and bodies of the European Union.
WHERE CAN YOU DO A TRAINEESHIP?
Students must carry out their mobility activity in an Erasmus Program Country different from Hungary. The Erasmus Program Countries are currently the following:
- Countries of the European Union: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
- Non-EU participating countries: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey
The receiving organization may be in public, private, non-profit or educational sector:
- any public or private organization active in the labour market or in the fields of education, training and youth. For example:
- a public or private, a small, medium or large enterprise (including social enterprises);
- a public body at local, regional or national level; – a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
- a research institute;
- a foundation;
- a school/institute/educational centre (at any level, from pre-school to upper – secondary education, and including vocational education and adult education);
- a non-profit organization, association, NGO;
- a body providing career guidance, professional counselling and information services;
- a Program Country Higher Education Institution awarded with an Erasmus Charter for Higher Education.
The following types of organizations are not eligible as host organizations:
- EU institutions and other EU bodies including specialized agencies (their exhaustive list is available here)
- Organizations managing EU programs (e.g. National Agencies)
ERASMUS TRAINEESHIP PLANNING
Erasmus traineeships can be completed on your own initiative, but even the mandatory internships defined in the curriculum can be completed abroad, with the help of the Erasmus program and the grant. How should these be planned?
Replacement of a mandatory traineeship with an Erasmus traineeship
If someone wants to do their compulsory traineeship abroad, as specified in the curriculum, it is important to inquire in advance about the requirements of the traineeship as defined in the curriculum (the duration of the traineeship, the number of hours per week and the tasks to be performed, the type of work). Most often, the director of department/responsible for studies can provide information on this. On the basis of the information received, it is worth determining when you would be able to complete the activity abroad (due to university obligations at home, it may be that only the summer vacation can be considered). Then, taking into account the requirements of the mandatory traineeship, your language skills, professional/career and other personal preferences, start looking for places where you would like to do your traineenship. When you contact the selected organization, mention that you will be applying for an Erasmus traineeship, therefore you will receive a monthly grant, and highlight that if you succeed in receiving the scholarship, the details of the internship will be laid out within the framework of a tripartite agreement (student, host, sending university - ELTE). Request a letter of acceptance from the organization.
Voluntary traineeship with Erasmus
You can complete a traineeship abroad even if your curriculum does not include a mandatory traineeship. Even in the case of a voluntary traineeship, you must ensure that it is connected to the studies.
During the Erasmus+ call for application the application must be submitted in Neptun. After the call for application it must be submitted to the faculty international coordinator according to the faculty regulations.
Please note that for the traineeship after graduation, students must apply while they are still enrolled at ELTE, thus have an ‘enrolled’ status.
Required documents for the application:
- Application form (see the call for application)
- Motivation letter and work plan (in the language of the traineeship);
- CV (in the language of the traineeship);
- Letter of acceptance/Letter of invitation (from the host institution)
You can prove that you have a host organization in two ways:
1. Send the Letter of acceptance/Letter on invitation issued and signed by the host organization to your faculty international coordinator via e-mail with all the other documents. If the host institution is not a university, the precise postal address, e-mail address and telephone number of the host institution must be included in the document as well.
2. In case the host organization cannot sign and scan a Letter of acceptance/Letter of invitation, an e-mail message containing the fact of your acceptance and the time frame of the trainneship sent by the host organization to you and your international faculty coordinator is also accepted. If the host institution is not a university, the precise postal address, e-mail address and telephone number of the host institution must be included in the document as well.
- Completion certificate of the previous terms;
- copy of the diploma (in case of Master or Phd Studies);
- copy of language certificate(s)
- for non-Hungarian students: copy of the registration of permanent residence permit or the residence permit or the refugee status;
- certificate of active participation in the Student Union or any other organization (HÖK, ESN, OTDK stb.).
Always consult with your faculty international coordinator about the possible special recquirements.
EVALUATION OF THE APPLICATIONS
Submitted applications are evaluated by a professional board, stood up by the Institute/Department.
The evaluation criteria are published in the call for application of the faculties.
The student might be required to participate at a personal interview after receiving the written evaluation.
General criteria of the evaluation (the list is not in a priority order, there might be other aspects as well according to differing Faculty regulations):
- Language proficiency at the study field,
- Academic achievement,
- Professional awareness and activity
- Academic excellence or other significant professional achievement,
- Participation in Student Union activities or others at related organizations,
- Participation in a Student Mentor/Buddy System, supporting students.
Students who have never participated in the Erasmus+ Programme have priority during the evaluation process, however we encourage all the former Erasmus+ students to reapply!
Based on the above points, the Institutes/Departments nominate students to the Erasmus Board for the traineeship and financial grants.
The full list of the accepted students will be approved by the Students and Staff Mobility Committee within two months of submission (the evaluation time might be extended during the summer and winter holidays).
SCHOLARSHIP 2023/2024 OVERVIEW
Selected applicants are eligible to receive a grant to partially support their traineeship. The grant may not cover all the actual expenses incurred. Students are responsible for making all their travel, accommodation and related arrangements. The amount of the grant is based on country rates as follows:
Students travelling to Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, and Sweden
Students travelling to Austria, Belgium, Cyprus, France, Greece, the Netherlands, Malta, Germany, Italy, Portugal, and Spain
Students travelling to Bulgaria, the Czech Republic, Estonia, Croatia, Poland, Latvia, Lithuania, North Macedonia, Romania, Serbia, Slovakia, Slovenia, and Turkey.
The grant will be paid in two instalments: 90% pre-financing upon the signature of the grant agreement, 10% is transferred at the end of the traineeship period, depending on the receipt of all documentation and the submission of the online EU survey. All payments are processed through bank transfer in EUR.
AWARD RECIPIENT OBLIGATIONS
Students who received the Erasmus+ traineeship grant and do not comply with the terms of the grant agreement and fail to complete the traineeship and submit the required documentation at the end of their traineeship (unless they were prevented from completing their planned activities abroad due to a case of vis maior) have to fully or partially reimburse the grant.
INSTITUTIONAL RECOGNITION OF THE TRAINEESHIP
The Erasmus+ Traineeship must be fully acknowledged by the sending institution (ELTE). The process of the acknowledgement must be always iniciated by the Erasmus+ student. If the programme/tasks of the traineeship fit(s) the criterias of the curricular internship, you can get credit for it. If it does not fit or you do not have any curricular internship obligation, the traineeship programme will appear in your diploma supplements.
The process of the aknowledgement may be different in every case. For more information about the process consult with your faculty student administration office.
If you completed traineeship after graduation it is worth preparing your Europass Mobility certificate to prove the experiences, skills and competences gained during the traineeship.The Europas Mobility certificate must be filled by the participant and signed by the sending and host institution.
Frequently asked questions - FAQ
How can I find a placement/host institution?
As opposed to the Erasmus+ for study purpose programme, in the Erasmus+ Traineeship programme there is no list to pick a placement from. The Erasmus+ program "only" provide you with the financial support, the organizational tasks related to the implementation of the internship including finding a placement are entirely the responsibility of the applicant. This may seem difficult at first, but in return it allows you to take part in a traineeship that best suits your needs.
We give you a few example below how and where can you find a placement.
1. A list about host organizations that have already received ELTE student and/or they are open to receive more.
(Please pay attention to the column called "Year of the traineeship". This indicates the year when an ELTE student proceeded internship at the host institution. The earliest the year the more likely that the contact person and the contact details ar outdated. Should you be interested in any of the institutions, please always check their current contact information.)
2. Useful sites/databases for finding a placement:
- Direktorenhaus in Berlin
These databases/sites allow you to search easily and quickly between a high number of positions. The best strategy is to choose the most sympathic positions and get in touch with the employer/organization directly.
3. Many transnational companies and international institutions have internship programs, which are constantly advertised on their websites.
4. Spontaneous application.
You may find the place where you would most like to do your internship, not by looking at specific positions. In this case, write to the selected company/organization/institution and inquire about the internship opportunities. When contacting them, please highlight that you will apply for the Erasmus + traineeship scholarship/ have already won the scholarship, so your employment will not impose any financial burden on the prospective host. Point out that the framework of your internship is governed by a tripartite agreement (you, the sending institution /ELTE/ ,and the host institution/ selected company or organization/ ). The host institution does not need any permission to participate in the Erasmus + traineeship program. All they have to do is to read and understand the Learning Agreement, issue a Letter of acceptance/Letter of invitation for you which you can apply for an Erasmus + Traineeship Scholarship with. In case of successful application the 3 party will sign the legally binding Learning Agreement for Traineeships.
How many hours I have to work during my traineeship?
During the internship, you must work full-time in accordance with the labor rules of the host country, which is usually 35-40 hours per week, but at least 30 hours/week.
The Erasmus+ trainees receive the Erasmus+ grant (consult the amounts according to countries in the section called "Scholarship 2023/2024 review") in return for their work, however, this does not preclude your employer from providing you additional allowance on a voluntary basis. This can mean financial allowance, provision, accommodation, catering or discounts on services.
You can apply for an Erasmus+ traineeship after graduation/completion until the student's legal relationship is terminated - until the end of the last active semester (last day of the exam period).
If you do a traineeship during studies and have an active student status at the university, you will automatically remain insured. In the case of traineeship after graduation/completion, you no longer have a legal relationship with the university, so your active student status, which forms the basis of your social insurance, also ceases. Students who absolved or graduated in the fall semester have their student ID card valid until March 31, while students who graduated in the spring semester (absolved/graduated) have a student ID until October 31. From then on, they are insured for another 45 days. So, in the case of the autumn semester, until May 15, in the case of the spring semester, until December 15. You must then take care of your social insurance yourself.
It is possible to apply to the United Kingdom as part of the call for Erasmus+ International Credit Mobility.