1. In case of change, prepare the Learning Agreement (LA) During the Mobility document
   • For studies, if there is a change compared to the courses specified in the Learning Agreement Before the Mobility section, on the Mobility-Online interface:
     • Based on the general credit recognition procedure the student indicates any necessary changes to the LA in the “During the Mobility” section of the document according to the final list of courses taken at the host institution. The “During the Mobility” section of the LA must be handed in by everyone who has made changes to the courses listed in the “Before the Mobility” section of the LA. Only deleted or added courses should be indicated in the document. The deadline for finalising the course list and submitting the document is 30 November for the autumn semester and 30 April for the spring semester. More information is available here.
   • For traineeship: on paper: During the mobility - for traineeships. To be submitted within 2 weeks of the change.
      
2. Course equivalence form - for studies
   • The annex to the “During the Mobility” (or in the absence of change, “Before the Mobility") section of the LA. Every student on a study abroad mobility is required to submit this document.
   • The deadline for submitting the document is 30 November for the autumn semester and 30 April for the spring semester. More information is available here.

Besides the active student status we also recommend (does not apply to students participating in traineeship after graduation) to check whether your Erasmus+ status has been set up in Neptun. If not, notify your faculty coordinator. (The status is set by the Faculty Student Administration Office on the basis of a list submitted by the faculty Erasmus+ coordinator).
This is important because: 

• facilitates the Erasmus credit recognition procedure
• students with Erasmus status are granted exemption from the performance based reallocation process;
• in case of credit exceedance no tuition fee should be paid after credits completed during the Erasmus period.

A) CHANGING BANK ACCOUNT NUMBER 

It is possible to change the bank account number (for example, in case of a newly opened bank account to which you would like to receive the second instalment of your scholarship).

For this, you must fill in the relevant part (bank account data) of the GRANT AGREEMENT AMENDMENT FORM (available after ELTE login) completely and correctly.

Please submit this form no later than your closing documents.

B) PROLONGING MOBILITY 

Cases exempted from the prohibition of extension:

1. The relevant semester of a study abroad mobility is prolonged (e.g. due to a prolonged examination period)

If, in connection with your studies, you need to stay at the host institution longer than the closing date specified in the Grant Agreement, you will also be entitled to the scholarship for this period, but it will only be transferred after the mobility has ended (no contract amendment is required).

During the closing, the previously established scholarship may therefore change (decrease or increase) based on the dates stated on the duration certificate, and those concerned will be notified after checking the closing documents.

2. Extension of stay without grant (zero grant extension)

In the case a student is willing to stay at the receiving institution beyond the period covered in the Grant Agreement at their own expense, their Erasmus status can be extended but with no scholarship attached to the extended period (’zero grant status’). Please notify your faculty coordinator of your intention by e-mail and, after receiving their approval, follow the documentation for the extension of the mobility period in section C.

Minimum physical duration of the extension is 1 month (30 days).

C) Documentation for the extension of the mobility period (ONLY FOR TRAINEESHIP)

1. LEARNING AGREEMENT (LA) "During the mobility" section

• On paper: During the mobility - for traineeships

How to fill it? The LA During the mobility section must be completed according to the same principles as the LA Before the mobility document. As the document is used to report changes for the entire period, there is no need to indicate the deletion of items in the first semester, only the addition of items taken in the second semester. The document must be signed by all three parties. Please, for the sake of readability, fill out the document by using a text editing program and not by handwriting!

2. GRANT AGREEMENT AMENDMENT FORM

The form can be reached after ELTE login here.

Parts of the form:
a) basic data required for identification
b) data required to change the bank account number
c) data required to the preparation of the Contract Amendment for the extended period

How to fill it?
a) providing the basic data required for identification is compulsory!

b) data required to change the bank account number

• Need to be filled only in case of changing your bank account number. Not relevant in the case of zero grant extension.
• All fields need to be filled.

c) data required to the preparation of the Contract Amendment for the extended period

• The start date cannot be later than the start date in the original Grant Agreement. Only enter a date earlier than the original date if you have actually started the mobility earlier, and this will be confirmed by the host institution at the end of the mobility.
• The end date should be the end date of the extended period. 

HOW TO SUBMIT THE documentation for the extension of the MOBILITY PERIOD 

The form must be finalized electronically with the "Submit" button.
If you wish to correct / modify something in the data provided on the form afterwards, please inform us by e-mail at erasmus.out@dep.elte.hu, DO NOT fill in the form again!

In the case of zero grant extension: A pdf version of the Online Learning Agreement During the Mobility part signed by all three parties should be sent by e-mail to the faculty coordinator. 

Based on the submitted form and the document checked and forwarded by the faculty coordinator, the Department of Erasmus+ and International Programmes will prepare and send you an amendment to the Grant Agreement by e-mail. Read the agreement carefully and checkif the datas are correct! If everything is in order, sign the agreement with a high-security electronic signature (e.g. DÁP). Send the certified document to the e-mail address erasmus.out@dep.elte.hu.