ERASMUS+ TRAINEESHIPS (WORK EXPERIENCE ABROAD FOR ELTE STUDENTS)

Updated: 4th of November 202


WOULD YOU COMPLETE THE CURRICULAR INTERNSHIP ABROAD?
YOU DO NOT HAVE ANY CURRICULAR INTERNSHIP OBLIGATION, BUT YOU FANCY WORKING DURING YOUR STUDIES OR SUMMER SOMEWHERE IN EUROPE? 
WOULD YOU LIKE TO GAIN REAL, INTERNATIONAL WORKING EXPERIENCE AFTER GRADUATION/COMPLETION OF ALL YOUR COURSES?


As an ELTE student you have the opportunity to complete a 2-12 months long internship under the Erasmus+ programme. The Erasmus+ traineeship  programme helps you to complete curricular internship and/or gain working experience at any organisation (except EU institutions, bodies and agencies) in any Erasmus+ Programme Country (except Hungary). 

Student mobilities for 2020/21 Academic Year are supported in case of long-term mobilities. The period of physical mobility must be at least 3 months for studies and 2 months for traineeships.
Please stay informed about the epidemiological situation in the country of destination when you begin organising your trip and also immediately before your departure, using the following website: reopen.europa.eu/en
If entry to the destination country is advised against or prohibited by the local authorities or the destination country’s authorities, do not begin your departure. Please notify your faculty coordinator about this fact.
Attention! Scholarships can only be paid for the physical part of the mobility. The planned physical period of the mobility should be at least 2 months in the case of internships, and 3 months in the case of mobilities with study purposes. If the minimum period is not met through no fault of the student (eg. due to a coronavirus outbreak), will be considered as vis major. In this case, the settlement of the scholarship depends on the outcome of the vis major procedure initiated by the student by submitting an individual equity claim. Details here.
We would like to draw the attention of students preparing for traineeship after graduation to that the time frame of the completion of the traineeship changed from 12 months to 18 months. The concession applies for students who are unable / could not start their traineeship in connection with COVID-19 and they inform their international coordinator in writing before the planned start of the mobility. If you would like to take advantage of the concession, please write an e-mail to your faculty coordinator.
The e-mail must include the following information:
- Name; 
- Neptun-code;
- Duration of the mobility grant awarded (in months);
- Date/expected date of graduation/ pre degree certificate (in case of traineeship after completion give the /expected/ date of pre degree certificate, in case of traineeship after graduation give the /expected/ date of graduation);
- Justification (in the text of the e-mail briefly describe the circumstances that prevent you from starting your traineeship);
Optional attachment (if the subject of the justification so requires, please attach a certificate to your letter)
- Written certificate (for example: an e-mail from the host organization stating that they are not yet able to receive you due to the COVID-19 situation; a rejection letter referring to the COVID-19 situation; etc.)
You will be informed about the result by the Department of Erasmus+ and International Programmes in an e-mail sent from erasmus.out@dep.elte.hu
TRAINEESHIP DURING STUDIES TRAINEESHIP AFTER GRADUATION/COMPLETION 
Continuous application (decision in every 2 month)
minimum of 60 days, maximum of 360 days
at any organisation, company, institution, university (except EU institutions, bodies and agencies)

This type of traineeship mobility should be completed during the studies of the student (during the semester, during the summer). The traineeship must be relevant for the degree-related learning and personal development needs and, wherever possible, be integrated in your study programme.

You can also do your internship or work placement within 12 months post completion of your degree!

This type of traineeship mobility is completed within 1 year after the graduation. The traineeship should start after the graduation/completion and should be completed within 1 year (360 days) maximum after the graduation. The students can apply to this mobility in his/her last semester, when still has active student status at ELTE, but during the mobility, the active status will not be necessary. In case of lack of graduation the "Date of pre degree certificate" (you can find the date under this name in the Neptun/Studies/Training Data) counts.

It is highly recommended to students who do not have curricular internship obligation.

WHERE CAN YOU DO A TRAINEESHIP?

Students must carry out their mobility activity in an Erasmus Program Country different from Hungary. The Erasmus Program Countries are currently the following:

  • Countries of the European Union: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, (Hungary), Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
  • Non-EU participating countries: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey, United Kingdom (participating in the Erasmus+ programme at least until June 2021) 

The receiving organization may be in public, private, non-profit or educational sector:

  • any public or private organization active in the labour market or in the fields of education, training and youth. For example:
    • a public or private, a small, medium or large enterprise (including social enterprises);
    • a public body at local, regional or national level; – a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
    • a research institute;
    • a foundation;
    • a school/institute/educational centre (at any level, from pre-school to upper – secondary education, and including vocational education and adult education);
  • a non-profit organization, association, NGO;
  • a body providing career guidance, professional counselling and information services;
  • a Program Country Higher Education Institution awarded with an Erasmus Charter for Higher Education.

The following types of organizations are not eligible as host organizations:

  • EU institutions and other EU bodies including specialized agencies (their exhaustive list is available here)
  • Organizations managing EU programs (e.g. National Agencies)

APPLICATION PROCESS

During the Erasmus+ call for application (between 14 September and 5 October 20:00) application must be submitted in Neptun. After the call for application it must be submitted to the faculty international coordinator according to the faculty regulations.

Please note that for the traineeship after graduation, students must apply while they are still enrolled at ELTE, thus have an ‘enrolled’ status.

Required documents for the application:

  • Application form 
  • Motivation letter and work plan (in the language of the traineeship);
  • CV (in the language of the traineeship);
  • Letter of acceptance/Letter of invitation (from the host institution) 
    You can prove that you have host organization in two ways:
    1. Send the Letter of acceptance/Letter on invitation issued and signed by the host organization to your faculty international coordinator via e-mail with all the other documents.
    2. In case the host organization cannot sign and scan a Letter of acceptance/Letter of invitation, an e-mail message containing the fact of your acceptance and the time frame of the trainneship sent by the host organization to you and your international faculty coordinator is also accepted.
    ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
    If you intend to do a traineeship after graduation/completion, but due to the uncertainty caused by the COVID-19 pandemic you have difficulties in finding a host organization, exceptionally you can hand your application to your faculty international coordinator without having host organization. In such case, please indicate the country where and the time frame (i.e. 4 months) for how long do you intend to complete the traineeship when you are applying and sending all the recquired documents to your faculty international coordinator.  
  • Completion certificate of the previous terms;
  • copy of the diploma (in case of Master or Phd Studies);
  • copy of language certificate(s)  
  • for non-Hungarian students: copy of the registration of permanent residence permit or the residence permit or the refugee status;

Optional:

  • certificate of active participation in the Student Union or any other organization (HÖK, ESN, OTDK stb.).
Please note specific institution or faculty could have specific requirements regarding the list of the recquired documents.
Always consult with your faculty international coordinator about the possible special recquirements.

EVALUATION OF THE APPLICATIONS

Submitted applications are evaluated by a professional board, stood up by the Institute/Department.
The evaluation criteria are published in the call for application of the faculties.
The student might be required to participate at a personal interview after receiving the written evaluation.

General criteria of the evaluation (the list is not in a priority order, there might be other aspects as well according to differing Faculty regulations):

  • Language proficiency at the study field,
  • Academic achievement,
  • Professional awareness and activity
  • Academic excellence or other significant professional achievement,
  • Participation in Student Union activities or others at related organizations,
  • Participation in a Student Mentor/Buddy System, supporting students.

Students who have never participated in the Erasmus+ Programme have priority during the evaluation process, however we encourage all the former Erasmus+ students to reapply!

Based on the above points, the Institutes/Departments nominate students to the Erasmus Board for the traineeship and financial grants.

The full list of the accepted students will be approved by the Students and Staff Mobility Committee every 2 months.

SCHOLARSHIP 2020/2021 OVERVIEW

Selected applicants are eligible to receive a grant to partially support their traineeship. The grant may not cover all the actual expenses incurred. Students are responsible for making all their travel, accommodation and related arrangements. The amount of the grant is based on country rates as follows:

Students travelling to Denmark, Finland, United Kingdom, Ireland, Iceland, Liechtenstein, Luxemburg, Norway, and  Sweden

620 EUR/month

Students travelling to Austria, Belgium, Cyprus, France, Greece, the Netherlands, Malta, Germany, Italy, Portugal, and Spain  

620 EUR/month

Students travelling to Bulgaria, the Czech Republic, Estonia, Croatia, Poland, Latvia, Lithuania, North Macedonia, Romania, Serbia, Slovakia, Slovenia, and Turkey.

570 EUR/month

The grant will be paid in two instalments: 90% pre-financing upon the signature of the grant agreement, 10% is transferred at the end of the traineeship period, depending on the receipt of all documentation and the submission of the online EU survey. All payments are processed through bank transfer in EUR.

AWARD RECIPIENT OBLIGATIONS

Students who received the Erasmus+ traineeship grant and do not comply with the terms of the grant agreement and fail to complete the traineeship and submit the required documentation at the end of their traineeship (unless they were prevented from completing their planned activities abroad due to a case of vis maior) have to fully or partially reimburse the grant.

INSTITUTIONAL RECOGNITION OF THE TRAINEESHIP

The Erasmus+ Traineeship must be fully acknowledged by the sending institution (ELTE). The process of the acknowledgement must be always iniciated by the Erasmus+ student. If the programme/tasks of the traineeship fit(s) the criterias of the curricular internship, you can get credit for it. If it does not fit or you do not have any curricular internship obligation, the traineeship programme will appear in your diploma supplements.
The process of the aknowledgement may be different in every case. For more information about the process consult with your faculty student administration office
If you completed traineeship after graduation it is worth preparing your Europass Mobility certificate to prove the experiences, skills and competences gained during the traineeship.The Europas Mobility certificate must be filled by the participant and signed by the sending and host institution. 

Frequently asked questions - FAQ

How can I find a placement/host institution?
As opposed to the Erasmus+ for study purpose programme, in the Erasmus+ Traineeship programme there is no list to pick a placement from. The Erasmus+ program "only" provide you with the financial support, the organizational tasks related to the implementation of the internship including finding a placement are entirely the responsibility of the applicant. This may seem difficult at first, but in return it allows you to take part in a traineeship that best suits your needs.
We give you a few example below how and where can you find a placement.

1. A list about host organizations that have already received ELTE student and/or they are open to receive more.  
(Please pay attention to the column called "Year of the traineeship". This indicates the year when an ELTE student proceeded internship at the host institution. The earliest the year the more likely that the contact person and the contact details ar outdated. Should you be interested in any of the institutions, please always check their current contact information.)

2. Useful sites/databases for finding a placement:

These databases/sites allow you to search easily and quickly between a high number of positions. The best strategy is to choose the most sympathic positions and get in touch with the employer/organization directly. 

3. Many transnational companies and international institutions have internship programs, which are constantly advertised on their websites.

4. Spontaneous application. 
You may find the place where you would most like to do your internship, not by looking at specific positions. In this case, write to the selected company/organization/institution and inquire about the internship opportunities. When contacting them, please highlight that you will apply for the Erasmus + traineeship scholarship/ have already won the scholarship, so your employment will not impose any financial burden on the prospective host. Point out that the framework of your internship is governed by a tripartite agreement (you, the sending institution /ELTE/ ,and the host institution/ selected company or organization/ ). The host institution does not need any permission to participate in the Erasmus + traineeship program. All they have to do is to read and understand the Learning Agreement, issue a Letter of acceptance/Letter of invitation for you which you can apply for an Erasmus + Traineeship Scholarship with. In case of successful application the 3 party will sign the legally binding Learning Agreement for Traineeships.
You can read the Learning Agreement for Traineeships here.

How many hours I have to work during my traineeship?
During the internship, you must work full-time in accordance with the labor rules of the host country, which is usually 35-40 hours per week, but at least 30 hours/week.

Can I get paid for my work?
The Erasmus+ trainees receive the Erasmus+ grant (consult the amounts according to countries in the section called "Scholarship 2020/2021 review") in return to their work, however, this does not preclude your employer from providing you additional allowance on a voluntary basis. This can mean financial allowance, provision, accommodation, catering or discounts on services. 

 

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