General conditions for eligibility:

• scholarship awarded by the National CEEPUS Office in the host country for the academic year 2023/2024 (status "Awarded" or "Accepted by applicant" in the application system www.ceepus.info)
• the mobility must take place between 1 September 2023 and 31 August 2024
• physical mobility
• documentation submitted by the specified deadline

Scholarship types available:

I. Travel support
II. Additional financial support for students with fewer opportunities

Application deadline for both scholarship types:

• For the Autum semester of 2023/24 (1 September – 31 January): 15 September 2023
• For the Spring semester of 2023/24 (1 February – 31 August): 15 January 2024

Should you have any further questions please contact Ms. Orsolya Pósch, Institutional CEEPUS Coordinator at ceepus@elte.hu or the Tempus Public Foundation at ceepus@tpf.hu.

I. Travel support

The travel support is a single contribution per CEEPUS mobility, based on the country rates (see table below). Students of ELTE participating in a CEEPUS mobility can apply for the travel support by notifying their home institution of their request as detailed below.

If you meet the general conditions of the travel grant and you would like to apply for it, please send your request to the Institutional CEEPUS Coordinator (ceepus@elte.hu) by 15 September 2023 in the case of mobilities in the Autumn semester and by 15 January 2024 in the case of mobilities in the Spring semester as follows:

• Applications should be submitted by e-mail (the subject of the e-mail should be: Application for CEEPUS travel grant) containing the following declaration:
  • I, [name], hereby declare that I have been awarded a CEEPUS mobility grant and I am eligible for the travel grant based on the general conditions, therefore I would like to apply for the additional support.

The Tempus Public Foundation decides on the funding of the evaluated application for additional support, of which the student will be informed within 10 working days of the decision at the e-mail address provided for their application. The decision is expected in the second half of October 2023 (mobilities planned for the Autumn semester) and in the second half of February 2024 (mobilities planned for the Spring semester). Students eligible for the travel grant can find information on the administrative procedures for the payment of the grant in section III.

If you have any questions, please contact Ms Orsolya Pósch at ceepus@elte.hu.

II. Additional financial support for students with fewer opportunities

A) Application form and other useful documents:

• Call for Application, full text (pdf): it contains the eligibility criteria, please read it carefully! For ELTE specific guidance regarding criterion 2, 5 and 6, please check section II./D.
• Individual application form
• Supporting document forms for the individual criteria (declarations) are available here (Dokumentumok / Additional financial support – Declarations 1-3.).
• Privacy notice (will be available soon)

B) Amount of the scholarship

Based on the assessment of the host National CEEPUS Office and the awarded scholarship month, an additional 60 000 HUF / scholarship month (e.g. a 3-months-long mobility is 3 x 60 000 HUF = 180 000 HUF) is provided, in addition to the basic CEEPUS scholarship provided by the host country as follows:

• the scholarship month is corresponding to the actual period of stay abroad according to the rules of the programme,
• but minimum half the amount/month (i.e., for mobilities shorter than one month, HUF 30 000 may be applied for);
• the minimum length of the mobility qualifying as a scholarship month is 21 days, except for longer mobilities, where the last month can be considered as a scholarship month at min. 16 days.

Only students who have already been awarded a CEEPUS scholarship for mobility for the academic year 2023/2024, and their mobility finishes before August 31, 2024, can apply for additional support.

Students can apply for the additional support for student with fewer opportunities and travel grant at the same time.

C) How to apply

The application material can only be submitted, on the specified, electronically completed application form as follows:

Documents to be submitted:

• Completed individual application form, electronic version (.xlsx file)
• Completed individual application form, signed digitally or physically (scanned or digitally signed, pdf version)
• Copy of the supporting document according to the application criterion (scanned version)

Important information! If the applicant is eligible for support based on more than one of the listed criteria, only one of them needs to be justified to qualify for the additional support - we recommend to choose the criterion that is the easiest to justify for you.

D) Additional information on declarations to be submitted (see II./A.)

You can find additional information below on how to justify criteria 2, 5 and 6 of the detailed call for applications (see II./A). Please be sure to read the detailed call for applications before submitting your application.

Students in part-time programmes (with evening or correspondence education work schedule) can prove their eligibility with a student status certificate. Application at Quaestura.

j. The student has a paid job and will have a loss of income during the mobility period: Document to be submitted is an employer's certificate stating that

• you have been in employment for the six months preceding the submission of the application,
• you will have a loss of income during the mobility period (e.g. the employee does not receive an income during their CEEPUS mobility between 1 February 2024 and 30 June 2024).

k. Self-financed students (attending a fee-paying degree at the time of application) can prove their eligibility with a student status certificate. Application at Quaestura.

The relevant government decree is available here (in Hungarian).

If you have any questions or problems regarding the above, please let us know by e-mail at ceepus@elte.hu.

E) Evaluation of applications, decision-making process

The formal assessment of applications is carried out by the Department of Erasmus+ and International Programmes in consultation with Tempus Public Foundation.

The content evaluation of applicants facing health obstacles (based on the medical history summary to determine eligibility) is carried out by independent medical experts commissioned by the Tempus Public Foundation. Based on the medical expert's recommendation, applicants may become eligible for this additional support for equal opportunities.

In case of exceeding the available budget, the issuer reserves the right to immediately suspend the application, modify the application criteria, or reject the request.

The Tempus Public Foundation decides on the funding of the evaluated application for additional support, of which the student will be informed within 10 working days of the decision at the e-mail address provided in their application. The decision is expected in the second half of October 2023 (mobilities planned for the Autumn semester) and in the second half of February 2024 (mobilities planned for the Spring semester). Students eligible for the travel grant can find information on the administrative procedures for the payment of the grant in section III.

For further information, please contact Ms Orsolya Pósch, Institutional CEEPUS Coordinator at ceepus@elte.hu or the Tempus Public Foundation (ceepus@tpf.hu).

III. For scholarship winners - Payment procedure and settlement

The payment process for the awarded travel grant and additional support for students with fewer opportunities is the following:

1. Data declaration for the Grant Agreement

Students awarded with additional support should fill out a form to enter the data needed for the Grant Agreement. After ELTE identification the form can be reached here.

Guidelines to the form:

• E-mail address: Please enter the e-mail address, that you frequently check.
• Phone number. Please enter in this format: 36201234567.
• Bank account data: Fill in the requested information completely and check that the data is correct. Changes to the bank data can only be made by e-mail before the transfer is initiated.
  • Bank account holder: Enter the exact name associated with the account
  • BIC / SWIFT code: the bank's 8- or 11-character identification code (eg OTPVHUHB), available on the bank's website
  • bank account number with IBAN code: consists of the letter code of the country (HU in case of a Hungarian bank account) and two numbers, followed by the bank account number (24 digits in the case of a Hungarian bank account); help here. Please enter without hyphens and spaces, in continuous form. You can check it here.
  • indication of the bank account number based on HUF or foreign currency (HUF, EUR, etc., (in which you would like to receive your grant): Please note that we can only use the following currencies for transfers: main currency - HUF, other - EUR, USD, GBP, SEK, CHF, NOK, DKK, CAD, AUD, JPY, CZK. Before confirming the currency of the grant transfer, please consult your bank, whether they support currency transactions (or charge a fee), and let us know the result of the consultation in your e-mail. If you open a currency account, please confirm that your bank supports currency transactions, as the transfer otherwise might be unsuccessful.

2. Creating the Grant Agreement 

The pdf version of the personalized Grant Agreement will be sent to all students by email, based on the information submitted on the form.

3. The authentication of the Grant Agreement

• Please read the Grant Agreement carefully and check if all data is correct (especially the dates and bank details)!
• If you notice any mistake in the contract, do not send them, but report the problem - precisely - to the email address ceepus@elte.hu!
• If you find everything correct and you have access to "Client Gate" („Ügyfélkapu”), which is a Gateway to the e-Government of Hungary:
• Open the following website: https://magyarorszag.hu/szuf_avdh_feltoltes. Click on the EN icon in the upper right-hand corner for English. Click on “Login” then “Basic authentication”, and type in your Client Gate username and password to log in.
• Upload your Grant Agreement for authentication – your Client Gate authentication will be your signature on the document.
• Download your authenticated Grant Agreement in a pdf format and send it to ceepus@elte.hu. This way, you will not need to print, sign, and send a hard copy of your Grant Agreement.
• If you do not have access to the “Client Gate” yet, please let us know at ceepus@elte.hu.

The additional support is expected to arrive to your account within 4 weeks of the receipt of the authenticated Grant Agreement sent by e-mail to ceepus@elte.hu.

4. Settlement

Please note that you are only eligible for travel support if your mobility is completed (with "Completed" status at www.ceepus.info). If the mobility is not, or only partially realised (e.g. shorter than planned), but you have already received the additional support, you will be obliged to repay the amount of the additional support already paid to you or a proportionate part thereof. For more information on the closing documents, please visit our website here: network mobility, freemover mobility. The status of your mobility will change to 'Completed' once the documents have been uploaded.