Published: 7th July, 2026

I. TO-DO AFTER THE MOBILITY

By submitting the Erasmus + final documents, students fulfill their obligations under the Grant Agreement regarding the settlement, and at the same time requests the payment of the residual scholarship.

HOW TO CLOSE THE MOBILITY?

For those who applied for a traineeship before 26 August 2025 and NOT in the Mobility-Online platform, please send the documents listed below to your faculty coordinator by email.

1. Confirmation e-mail of the filled EU Survey.
   Students are required to complete an online report about their Erasmus + mobility. You will automatically receive an invitation to complete it by e-mail within 1 day of the closing date specified in the Grant Agreement. The certificate of the completion must be sent to your faculty coordinator. (If you can't find the confirmation email, please attach the first page of the completed report.) 
   Attention! The interface that sends the invitation to the EU survey to students is not working in certain cases. If this affects you, you can temporarily submit your final materials without the certificate, thereby requesting the payment of the remaining scholarship. At the same time, we would like to draw your attention to the fact that it is mandatory to fill out the form afterwards (we will also send a warning e-mail about this); in case of failure to do so, you will have to pay back the whole grant!

2. Transcript of Records/Traineeship Certificate: It contains all the courses completed at the host institution and their credit value / the student's professional activity, as well as the signature and seal of the host institution, etc. (In the case of traineeships, it can be substituted by the Learning Agreement After the Mobility section)

3. Certificate of Attendance: it confirms the exact dates of your mobility, please ask your host institution to fill it out and sign it. In the case of study abroad mobility, please use the Certificate of Attendance form provided, but in the case of traineeship it can be substituted with the Learning Agreement After the Mobility section or the Traineeship Certificate. We only accept documents that are electronically authenticated by the host institution, or signed by hand and scanned. In exceptional cases – if the host institution is unable to arrange otherwise – a signature inserted as an image may also be accepted; however, in such cases the e-mail in which the document was sent to the student must be added to the closing documentation as well. (In the case of a Gmail mailbox, after opening the message, click on the three dots in the top right corner to download the email as a file with the “.eml” extension.)

4. Certificate of green travel: Students awarded with the additional support for green travel are obliged to keep the travel documents and provide proof of the realised green travel at the end of their mobility. Accordingly, please take special care to keep the tickets used during the trip! Accepted certificates:

   • travel documents (travel tickets - e.g. bus ticket, train ticket), which contain the name of the student, the travel dates and the location of departure and arrival, or

   • without them (e.g. carsharing, carpooling, train ticket without a name) a legal liability form (through Digital Citizen (DÁP) mobile app or any, at least advanced electronic signature /e.g. Netlock/ belonging to you may be used for the signature, or printed out, signed with a blue pen, scanned and then sent). Please explain in the "Comments" section why you needed to fill out the legal liability form (e.g. "My name is not on the train ticket"). If you are carsharing, please list the name and Neptun ID of the student(s) traveling with you; if they are not ELTE students, please indicate which institution of higher education they attend. If you are using carpooling, please submit the service provider’s confirmation; if this is not available, please submit a bank statement or invoice confirming payment.

5. Proof of use of the additional support for students with disabilities or long-term illnesses: Students awarded the additional support must provide proof of use with an itemised list supported by invoices at the end of their mobility. Please follow the guidance for the documentation you received via e-mail when you were awarded with the additional support. Failure to do so will prevent closing your mobility.

FURTHER IMPORTANT INFORMATION ABOUT CLOSURE

It is possible to change the previously given bank account number and receive the second instalment of your scholarship into another bank account, see During the mobility, II./A.  

Attention! In the case of Erasmus studies - in accordance with Art. 4.3. of the Grant Agreement - the 2nd instalment of your Erasmus+ scholarship can only be awarded if you have fulfilled your obligations during your mobility, as detailed in pt. 2 of the general credit recognition procedure.

We only accept a complete set of documents. Incompletely submitted packages will be returned to complete, which can significantly slow down the disbursement of the remaining scholarship amount. Therefore, we strongly urge all students to hand over their package to their faculty coordinator only after they have obtained all the necessary documents.

1. Regarding the account of the Certificate of Attendance

If the duration of the mobility is shorter than indicated in the Grant Agreement, the scholarship will be recalculated for the shorter period at the end of the mobility and the student will have to reimburse the difference to Erasmus+ programme if it is not covered by the 10% remaining scholarship amount.

2. Regarding the account of the Transcript of Records

• in the case of outgoing students in the academic year 2025/2026

In the case of study abroad mobility, if the minimum credit requirement (20) is not met, the student is entitled only to the credit-proportionate part of the scholarship amount. The credit rate of the scholarship is calculated by dividing the total amount of the scholarship by the minimum of 20 credits to be completed. The final amount of the scholarship will be reduced by the number of credits not completed multiplied by the number of credits.

• in the case of outgoing students in the academic year 2026/2027

In the case of Erasmus study abroad mobility, with the exception of PhD students, where the outgoing student completes fewer than the minimum requirement of 20 ECTS during the mobility period, the final grant amount shall be determined on the basis of the number of credits successfully completed. If the student completes fewer than 9 ECTS during the mobility period, the mobility shall not be considered academically completed and the student shall be required to repay the full amount of the grant received.
If the student completes at least 9 ECTS but fewer than 20 ECTS, the final amount of the grant shall be determined in accordance with the following calculation method: 60 + (completed credits – 9) × (total number of mobility days – 60) / 11. The result of the calculation determines the number of mobility days eligible for financial support. The final grant amount shall be calculated accordingly, and the difference between the grant received and the final grant amount shall be repaid by the student.
Example:
The student took part in a 120-day-long mobility and the total amount of the scholarship was 2 400 €. The first part of the scholarship was 2 160 € and the student completed 12 ECTS.
The number of mobility days eligible for financial support: 60 + (12 – 9) x (120 – 60) / 11 = 60 + (3x60/11) = 60 + 16,36 = 76,36
The total amount of the scholarship based on the number of mobility days eligible for financial support: 1527,2 €
The final grant amount for the repayment: 2160 – 1527,2 = 633 (632,8) €

If the Participant completes 20 ECTS or more, they shall be entitled to the full grant awarded for the certified mobility period. The completion of more than 20 ECTS shall not result in any additional financial support. The determination of the completed credits is based on the Learning Agreement – After the Mobility document (or on a Transcript of Records issued by the receiving institution). The participant may request to be exempted from the repayment of the grant due to uncompleted credits – based on the decision and support of the faculty.To do so, they must submit a request to the faculty, describing in detail what prevented them from obtaining the required number of credits. Please contact your faculty coordinator for details.

If you have any further questions about the above, feel free to contact your faculty Erasmus+ coordinator.

Thank you very much for your cooperation.