Before you apply

CEEPUS for incoming participants - Before you apply

Submission deadlines for CEEPUS incoming mobility applications (the same each year):
- network mobility for the Autumn/first semester: 15th June 
- network mobility for the Spring/second semester: 31st October
- freemover mobility for the Autumn semester: continuously, usually starting on 1st July, open until availability.
- freemover mobility for the Spring semester: 30th November

You can find the current call for Freemover applications here.
You can submit your application here.

I. Who should I contact?

  • Questions regarding CEEPUS application (general information, technical difficulties, attachments): administrators of the Tempus Public Foundation/Hungarian National CEEPUS Office (ceepus@tpf.hu)
  • General enquiries regarding Eötvös Loránd University (e.g. scholarship, regulations or you are not sure who to contact): Ms. Orsolya Pósch, erasmus@elte.hu
  • Freemover applications: The administration of the faculty or department you wish to apply to. If you are unable to determine, which faculty you should write to, you can also write an e-mail to erasmus@elte.hu, stating your name, your subject field, your home university and the planned mobility period.
  • Educational issues (e.g. available courses) are to be discussed with the Faculty and Network/Academic Coordinators (2020/21, 2021/22) . Contacts are also available here.

II. Eligibility

Students and faculty members of an eligible CEEPUS University can apply who are citizens of a CEEPUS member state.

Students/teachers who do not have the citizenship of a CEEPUS member state but have been enrolled as a student/have employment as a teacher at a higher education institution in a CEEPUS member country, are eligible to apply under the same conditions. Upon submitting their online application, they have to upload the ’Equal Status’ document that proves their status at the home institution (e.g. Certificate of Enrolment in English/ first page of work contract in English).

Further conditions:

  • For students, to have 2 completed semesters until the mobility period, and active student status at the home university during the mobility period.
  • It is not allowed to submit an application to the country of citizenship (Hungarian citizenship is not acceptable when submitting an application to Hungary – dual citizens may use their other citizenship) and to the country of residence.
  • It is not allowed to receive a second mobility scholarship from other sources, to cover costs for the same mobility activity, destination, and time period (avoiding double financing), therefore:
  • Stipendium Hungaricum Scholarship holders are not eligible for CEEPUS Scholarship

III. Types of application procedures and mobility grants

A) Available application procedures

1. Within a CEEPUS network

If your home institution is part of a CEEPUS network with ELTE that has a relevant scientific topic for you, you can submit your application within that network. The call for applications will be published by your home institution and the local network coordinator carries out the selection procedure. Network mobility applicants do not have to attach any documents to their application, however, if they are not citizens of a CEEPUS member country, they have to upload an ’Equal Status’ document (e.g. Certificate of Enrolment in English/ first page of work contract in English).

ELTE is a member of 12 networks in 2020/21.
For more information about our networks, please visit the official website of CEEPUS.

2. As Freemover

If your home institution is not part of a CEEPUS network with ELTE that has a relevant scientific topic for you, you can choose to submit a Freemover application. Freemover applications can be financed only when the CEEPUS networks did not use their quota and there are still free scholarship months. Therefore, this option is usually available for the second semester. For the first semester, a limited number of Freemover scholarships are available in some of the CEEPUS countries of which the National CEEPUS Office publishes information on their website at the beginning of summer.
You can find the current call for Freemover applications here.

B) Categories of mobility grants (updated: 8 March 2021)

Attention! Based on the latest regulations of the Hungarian National Agency in February 2021, in addition to physical exchange, virtual and hybrid (blended) incoming mobilities are also supported in the Spring Semester of 2020/21, until 31 August 2021. More information is available here.
  • Student (S):
    • Full physical grant: 118 000 HUF / month. Reduced grant for the virtual period: 30 000 HUF/ month.
    • If you are a Bachelor, Master or PhD student and you want to stay AT LEAST for 1 full semester.
    • Length of mobility: 3-5 months (full months with min. 16 days in the last month). Minimum period for physical mobility: 3 months.
    • Activity during the mobility period: attending lectures and seminars, obtaining credits is obligatory, which can be supplemented with an internship. The proposed activities should be described in the ’Motivation’ part of the application.
    • Student mobilities can be submitted in a network or as Freemover applications.
  • Short Term Student (ST):
    • Full physical grant: 118 000 HUF / month. Reduced grant for the virtual period: 30 000 HUF/ month.
    • Bachelor, Master students who are currently working on their thesis and PhD students, who want to stay for LESS than 3 months.
    • Length of mobility: 1-2 months (min. 21 days).
    • Activity during the mobility period: consultation, research activity, laboratory work relating to the thesis/dissertation is obligatory. The topic of the thesis/dissertation and the planned activities should be described in the „Motivation” part of the application.
    • Student mobilities can be submitted in a network or as Freemover applications.
  • Teacher (T): 
    • Full physical grant: 130.000 HUF / month. Reduced grant for the virtual period: 6 000 HUF / teaching hour.
    • If you are a teacher, please always choose ONLY THIS category, no matter how long you want to stay.
    • Mandatory teaching and/or thesis supervising activity at the host institution: minimum 6 teaching/supervising hours (lecture, seminar or consultation)
    • Length of stay (physical mobility): minimum 5 working days (which technically counts 1 scholarship month in the www.ceepus.info system)
    • Timing: teaching activity only during semesters
    • Research activities, conference visit or partner meetings, etc. cannot be the only aim of a teacher mobility.
  • Short Term Excursion (STE): 
    • 29 500 HUF / month
    • Length of mobility: 3-5 days
    • Activity during the mobility period: participating at an excursion organised by the host institutions’ coordinator.
    • Short term excursion applications can only be submitted within a CEEPUS network.

IV. How to apply? (updated: 8 March 2021)

You can apply only via on-line system. Please read HOW TO: Register?, check the list of the current Networks on the official website, and follow the step-by-step guide for the online application:

1) Registration: www.ceepus.info / Sign in / Click here to register / fill in the registration form / click on the link received via email

ATTENTION! You have to register only once! In case you submit further applications, please use the same login.

2) Filling in the application form: www.ceepus.info login/ Mobility Desktop / Your mobility application / Academic year (dropdown menu) /Action / choosing option (yes → network mobility; no → Freemover mobility) / filling in the online application form

New exchange types for the Spring Semester of 2021: Please consult your host ELTE faculty / department about the exchange type and the tendered mobility period before you start filling in the application form at www.ceepus.info. The exchange type has to be selected in the appropriate part of the application form (see figure). If the exchange type or the mobility period need to be modified during the academic year, please consult your host department first. When they approve the new exchange type, please write an email to erasmus@elte.hu, and inform National CEEPUS Office Hungary (NCO-HU) at ceepus@tpf.hu.

3) Uploading documents (pdf, jpg):

You can download the blankets from the official website of CEEPUS (on your mobility desktop). All documents have to be signed and stamped. Other forms are not acceptable.

  • Applying within a network and being a citizen of a CEEPUS member country: no documents required
  • Freemover (for more information please check the current call for applications)
    - students: Letter of Acceptance (issued by the Hungarian host institution) and 2 Letters of Recommendation (issued by lecturers of the home institution)
    - teachers: Freemover Teachers' Letter (issued by the Hungarian host institution)
  • Not being a citizen of a CEEPUS member country: Equal Status document (e.g. Certificate of Enrolment in English)

4) Finalising application: click on ’check & submit’

Online support: in case of technical problems, you can contact the www.ceepus.info website’s IT support by clicking on the green IT support button in the site’s upper right corner. This is an online chat helpdesk service in English or German.

You can follow the stages of your application: 

  1. Status: submitted / waiting for the nomination from the home PPU: the application has been finalised and submitted and it is waiting for the home institution’s coordinator to nominate it towards the home National CEEPUS Office
  2. Status: waiting for the nomination from the home NCO: the application is waiting for the home National CEEPUS Office to nominate it towards the Hungarian host institution’s coordinator
  3. Status: waiting for the nomination from the host institution/PPU: the application is waiting for the the Hungarian host institution’s coordinator to nominate it towards the Hungarian National CEEPUS Office
  4. Status: waiting for the award from the host NCO: the application is waiting for the Hungarian National CEEPUS Office to award or reject it
  5. Status: awarded by host NCO/ rejected by host NCO: the Hungarian National CEEPUS Office’s answer for the application
  6. Status: accepted by applicant: in the case of awarded application, the applicant has confirmed that s/he has accepted the scholarship
  7. Status: postponed by the NCO: if the unstarted mobility needs to be postponed due to the epidemic situation, this should be agreed with the host institution and asked from the host NCO
  8. Status: interrupted by the NCO: if the started mobility needs to be interrupted due to the epidemic situation, this should be agreed with the host institution and asked from the host NCO

Freemover mobility applications go through the home and host National CEEPUS Offices only.


V. More information